Our processing of your personal data: Third parties
Individuals at third parties with whom we engage, such as our business partners, insurance brokers and insurers and individuals at chambers.
This section will be relevant to you if you are:
- our supplier;
- our business partner;
- an insurance broker or insurer with whom we engage with to arrange professional indemnity insurance for our members; barristers' clerks and other individuals at barrister chambers who are our point of contact for correspondence purposes; and
- non-authorised individuals employed at an alternative business structure we insure and whose contact details are declared as part of the insurance renewal process.
What personal data will we collect?
- Your name and title.
- Contact information, including your business telephone number and email addresses.
- Your job title.
What special category data will we collect?
We do not collect your special category data.
How will we collect your personal data?
We will collect information directly from you by email, telephone and through other written and verbal communications in correspondence we may have with you.
As well as obtaining information directly from you, we will also collect information from:
- Barristers at your chambers;
- Publically available sources such as the Bar Council Register and internet search engines.
What will we use your personal data for?
We use your personal data for a number of different purposes. In each case, we must have a "legal ground" to do so. We will rely on the following “legal grounds”, when we process your "personal data":
- We need to use your personal data to enter into or perform the contract that we hold with you. For example, we need to use your personal data to engage your services.
- We need to use your personal data for a legitimate business reason (e.g. to keep business and accounting records and to manage our business operations). When using your personal data for these purposes, we will always assess our need to use this personal data for these purposes against your rights to privacy to ensure we are protecting your rights.
|Purpose for processing|| |
Legal grounds for using your personal data
|Legal grounds for using your special category data|
|To provide Our Services and provide professional indemnity insurance to barristers.|| |
We have a justifiable purpose (to effectively provide professional indemnity insurance, we rely on the expertise of other third parties to assist).
|To build and maintain our business relationships.||It is necessary to enter into or perform our contract with you. |
We have a justifiable purpose (to build strong business relationships and manage such relationships).
|Managing our business operations such as maintaining accounting records, internal audit requirements, receiving professional advice (e.g. tax or legal advice).||It is necessary to enter into or perform our contract with you. |
We have a legitimate business reason (to effectively manage our business operations).
|Communicating with you to manage and handle your queries.||We have a justifiable purpose (to send you communications to effectively manage our business and respond to your queries). |
It is necessary to enter into or perform our contract with you.
Investigating or detecting the unauthorised use of our systems, to secure our system and to ensure the effective operation of our systems.
|We have a legitimate business reason (to ensure the integrity and security of our systems).||Not applicable.|
|Transferring or selling part of our business or re-organising our company structure.||We have a legitimate business reason (to manage our business and re-organise our company).||Not applicable.|
With whom will we share your personal data?
We will keep your personal data confidential and we will only share it where necessary for the purposes set out above with the following parties:
- The Bar Mutual Management Company and other Thomas Miller Group Companies, including for our general outsourcing management and administration purposes.
- Third parties who assist in the administration of insurance policies. These include insurers and underwriters.
- The barrister who is the subject of the claim and individuals at his or her chambers.
- Professional advisers.
- The Bar Standards Board, the Bar Council and the Legal Ombudsman.
- Insurers who provide our own insurance (reinsurers) and companies who arrange such reinsurance.
- Third party suppliers we appoint to help us carry out our everyday business activities such as IT suppliers, actuaries, accountants, auditors, lawyers and document management providers.
- Selected third parties in connection with any sale, transfer or disposal of our business.